STEPS:

As the annual state fair dates approach, as the event coordinator, you’ll need to finalize the larger plans and find ideas for giveaways and items for vendors.

Welcome Gifts
Based on last year’s attendance, you’re expecting healthy attendance numbers. You should consider distributing welcome gifts to the first 1,000 attendees as they enter the fairgrounds. Volunteers can hand out backpacks filled with a state fair T-Shirt, a kid’s toy and customized water bottles. This is a great opportunity for any of the businesses that are fair sponsors to promote themselves by splitting the cost of all four items and having their logo printed on them too.

Vendor Giveaways
Since there will be vendors selling food or products, split the cost of booth necessities. Food vendors can assist in the costs to purchase cups by putting their logo or name on them. Another perfect giveaway is customized hand sanitizers for customers, so they can clean up before and after they eat. Product vendors can offer visitors personalized fans, which will be convenient if the weather gets too hot, and bug repellant simply makes sense at an outdoor event.

Fun After Dark
As the night sky begins to set in, make things fun for families by providing accessories for the evening. Glowing items are sure to be a hit with the kids, so try finding a youth organization like the 4-H club to split costs and give away glow-in-the-dark glasses. Kids will enjoy the cool effects at night. Lastly, volunteers can provide complimentary mini flashlights, which always come in handy, both at the fair and thereafter.